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Minutes of the PACT AGM - Wednesday 23 January 2013, St Peter's

Those present: Rosemary Davies (Chair), David Barton, Judith Bee, Hilary Bonney, Sylvia Bovington, John Callaghan, Linda Cawsey (Secretary), Tim Concannon, Emma Dean, Brian Edwards, Steve Field, Andy Hall, Peter Hollins, Audrey Hollingbery, Will Hughes, Helen Mason, Linda Read, Jeanette Richardson, Patsy Robinson, Richard Saunders, Sheila Silk, John Studd, Liz Studd, Joan Thraves, Terry Thraves, Ken Tottle, Olivia Tottle, Christine Tully (Treasurer), Barbara Ward, Lindy Young

  1. Opening prayer: Rosemary Davies opened the meeting with prayer.

  2. Apologies for absence: Gerry Arnold, Joanna Farrell, Kerrie Jones, Simon Mason, Bobs Moat, Phil Moat, Francis Nickel, John Owen, Joyce Perry, Kate Perry, Denise Rajchel.

  3. Minutes of the 2012 AGM and matters arising: the minutes were approved unanimously and signed by the Chair. There were no matters arising.

  4. Chair’s report: Following the Induction Service the Chair’s year had started by arranging the production of the PACT Easter card by Messy Church and the Good Friday Walk of Witness followed by the Service in the Square. Thanks were extended to Captain Linda Read who gave the Good Friday message. 100 packs of information about PACT were distributed during the Jubilee Celebrations on the Heath. Visits during the year included to Holiday Club, St. Mary Magdalen and St. Laurence. The PACT Christmas card was designed by the King’s Arms and Carols in the Square was held in St. Peter’s because of rain. Unfortunately the Vice Chair, Anderson Marsh, became unwell at the beginning of the year and was unable to take up his role. The meeting was asked to remember Anderson in their prayers.

  5. Treasurer’s report: Copies of the sets of accounts for both PACT and Holiday Club had been circulated. Christine Tully pointed out that PACT’s major expenditure had been on the Christmas and Easter cards. Income from subscriptions had been down compared to 2011 due to the Evangelical Church withdrawing membership part way through the year. Subscriptions had been revised for 2012/13 with effect from 1st October 2012. A new element in the PACT accounts was the ‘Restricted Funds’ which were donated and earmarked specifically for the work of the Food Bank and the Christmas Lunch. Unrestricted funds were slightly lower than 2011 due to contributions being made from funds to Home Start Butser. These had already been covered by donations from the Carol Service of £210 for the coming year. Contributions were no longer being made to Engage.

  6. Election of Officers: In accordance with the Constitution, the current Vice Chairman would normally become the Chair for 2013. Unfortunately, due to illness, Anderson Marsh was unable to take up this position. One nomination had been received for Chair and Father Peter Hollins was elected unanimously by the meeting. No nominations had been received for the position of Vice Chair and it was agreed that the PACT Co-ordinating Committee should review the way PACT was structured and propose a way forward.

    Christine Tully and Linda Cawsey had agreed to stand for re-election as Treasurer and Secretary respectively. Both were re-elected unanimously.

  7. Induction of Chair for 2013: In accordance with the unanimous wishes of the meeting, Father Peter Hollins was inducted as Chair of PACT for 2013. Rosemary presented him with the PACT Bible which contains the list of names of all past Chairs and prayer was said for Peter during his year of office. In response Father Peter thanked Rosemary for her work during her year as Chair. He said that during his brief time in Petersfield he had come to appreciate how much PACT was treasured. He had started going to events in the mindset of being a ‘guest’ but had come to realise that we are all PACT and part of the process of continuity and change as new people come and go.

  8. Reports from Partnership and Linked Organisations: Full reports from the Partnership organisations are available on the website for
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